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Lexware addresses this through proprietary archive modules (e.g., Lexware Archivierung or Lexware Rechnungsarchiv). Unlike simple file folders on a hard drive, the software enforces . Once a document (e.g., an outgoing invoice) is moved to the archive module, it is secured against retroactive deletion or alteration. Furthermore, Lexware ensures audit-proof indexing . An auditor does not need to search through PDF files; they can query the Lexware archive by date, amount, or customer number, instantly retrieving a digitally signed original. Without this specific software logic, a company risks fines or the complete rejection of business expenses during a tax audit.
Lexware Archivierung is a specialized cloud-based software solution that automates the long-term, unalterable storage of business-critical documents. Unlike simple storage on a hard drive or USB stick, which the tax office does not recognize as "audit-proof," Lexware's system ensures that every document remains available and original for the required legal retention periods.
Lexware Archivierung is a software module within the Lexware ERP system, designed to enable secure, long-term storage, and management of digital documents. The software allows users to archive and retrieve various types of documents, such as invoices, receipts, contracts, and financial statements, in a centralized repository. With Lexware Archivierung, businesses can efficiently manage their digital archives, ensuring compliance with regulatory requirements and industry standards. software lexware archivierung
Find specific documents in seconds using OCR (optical character recognition) .
With the help of the Lexware support team, Hans implemented the archivierung software. The process was smoother than expected, and soon, the company's digital records were neatly organized and stored in a secure, easily accessible archive. Furthermore, Lexware ensures audit-proof indexing
Hans, the IT manager of a medium-sized accounting firm, sat at his desk, staring at the computer screen with a mixture of frustration and concern. The company's accounting software, Lexware, had been in use for over a decade, and over the years, it had accumulated a vast amount of data. The problem was that the company's storage capacity was running low, and the backups were becoming increasingly cumbersome to manage.
A critical consideration in "Software Lexware Archivierung" is the technical setup. Lexware offers different tiers: the classic on-premise solution (Lexware Office / Buchhaltung) and the cloud-based solution (Lexware Office Cloud). Buchhaltung Premium) supports the Digitalize invoices
, ensuring that your digital documents (invoices, receipts, and delivery notes) are stored in a legally secure, unalterable format for the required 10-year period. 1. Lexware Archivierung: Core Solutions Lexware doesn't just offer one "archiving button"; it provides two primary ways to handle document storage: Lexware Archivierung (Cloud-Based): A dedicated, automated cloud service that captures documents directly from Lexware programs (like Lexware buchhaltung or warenwirtschaft). It features automatic indexing, full-text search, and audit-proof storage in German data centers. Integrated Export/Storage: Most Lexware desktop solutions include internal functions to lock documents once they are posted, fulfilling basic GoBD requirements by preventing subsequent changes without a trace. 2. Key Benefits of the Cloud Service Legal Compliance (GoBD): Documents are stored according to German "Principles for the proper management and storage of books, records and documents in electronic form." Automatic Synchronization: When you create an invoice in Lexware, it is automatically transferred to the archive without manual uploading. Searchability: You can search for specific keywords, amounts, or dates within archived PDFs, significantly speeding up tax audits. Space & Safety: Replaces physical folders and provides protection against local data loss (fire, water, or hardware failure). 3. Implementation Steps Check Compatibility: Ensure your current Lexware version (e.g., Financial Office, Buchhaltung Premium) supports the
Digitalize invoices, receipts, and contracts instantly.